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Asset Tracking Tags: the Do’s and Don’ts of Asset Tags

  • Akansha Sharma
  • Jan 25, 2024
  • RFID
Asset Tracking Tags: the Do’s and Don’ts of Asset Tags

If you're managing assets in your organization, you probably know the importance of asset tracking. Efficient asset tracking is essential for any organization that wants to streamline various business operations, reduce costs, and prevent losses. Asset tracking allows real-time visibility into your assets, enabling you to make informed decisions and optimize your resources. Whether it is equipment, vehicles, or inventory, you need to understand distinct nitty-gritty of RFID asset tracking as asset tracking provides you with accurate data on the location, status, and usage of your assets and without properly understanding various aspects of asset tracking, businesses are likely to make mistakes and not make the best of RFID asset management.

What are Asset Tracking Tags?

Asset tracking tags utilize advanced technologies such as Barcoding, RFID, or GPS to monitor the current location and status of assets. These tags are affixed with items that enable efficient inventory management, preventing loss, and streamlining logistics to provide real-time visibility into the movement and condition of valuable assets.
Asset tracking tags are small, yet powerful devices that can help you keep track of your valuable assets and prevent losses.

Different Types of Asset Tracking Tags

Here are some common types of asset-tracking tags:

1. Barcode Tags: Barcode tags consist of a barcode that undergoes a scanning process using a
barcode scanner or a smartphone. Barcode labels are suitable for assets that don't require real-time tracking and are mainly used for inventory management. They are cost-effective and easy-to-implement solutions. 

2. RFID Tags: RFID (Radio Frequency Identification) tags use radio waves to transmit data and offer faster and more accurate tracking of assets than barcode tags. The RFID asset tracking tags are utilized by industries where real-time tracking is important, such as logistics, healthcare, and manufacturing.

3. GPS Tags: GPS (Global Positioning System) tags use satellite technology to provide accurate location tracking. They are commonly used for tracking vehicles, containers, and high-value assets. GPS tags for asset tracking are ideal for organizations that require real-time location updates and need to monitor assets in transit.

The choice of tags depends on the nature of your assets, the environment they are in, and your tracking requirements. But, there are a few do's and don'ts to remember regarding asset tags. 

The Do's of Using Asset Tracking Tags
Following the guidelines below is crucial to optimize the efficiency and precision of asset tracking tags. Here are some do's to consider:

1. Choose the Right Tag for Your Assets: Different assets have different tracking requirements. Assess your assets and their tracking needs before selecting a tag. Consider a variety of factors, including the asset's size, material, and operational environment.

2. Properly Apply the Tags: The correct placement of asset tracking tags is crucial for accurate tracking. Ensure that tags are securely attached and won't easily get damaged or detached during normal operations.

3. Regularly Update and Maintain the Tracking System: Keep your asset tracking system up-to-date by regularly updating asset information, tag assignments, and tracking software. Perform routine maintenance checks to ensure that tags are functioning correctly.
The Don'ts of Using Asset Tracking Tags
There are also some common mistakes to avoid when using asset tracking tags. Here are a few don'ts to keep in mind:

1. Don't Over-Stuff Tags with Unnecessary Information: It's essential to provide relevant information on asset tags, but avoid overcrowding them with unnecessary details. Keep the information concise and easily readable.

2. Don't Use Tags That Are Not Suitable for the Environment: Consider the environment in which the assets are located. Some tags may not be suitable for harsh weather conditions, extreme temperatures, or exposure to chemicals. Choose tags that can withstand the environment in which they will be used. Interference from metals and liquids are also a major issue in RFID tagging and tracking of assets. Therefore, choosing correct anti-metal RFID tags is crucial.

3. Don't Neglect Employee Training and Awareness: Implementing asset tracking systems involves your organization's employees. Make sure they are trained on how to use the tracking system effectively and understand the importance of asset tracking. Encourage a culture of accountability and responsibility for asset management.

Common Mistakes to Avoid When Using Asset Tracking Tags:

You should avoid common asset tracking mistakes to optimize your tracking system. Here are a few mistakes to avoid:

1. Neglecting Regular Audits: It's crucial to regularly audit your assets to ensure that the tracking information is accurate. Conduct physical asset audits to reconcile the data in your tracking system with the actual assets.

2. Ignoring Maintenance and Calibration: Asset tracking tags may require periodic maintenance and calibration. If the tags are not properly maintained and calibrated, it could potentially lead to faulty data being recorded during tracking.

3. Failing to Integrate Asset Tracking with Other Systems: Integration of your asset tracking system with other business systems, such as inventory management or maintenance tracking, can provide a holistic view of your assets and streamline operations.

In conclusion, as the market for asset tracking and management continues to grow, it's essential to stay informed on the latest do's and don'ts to make the most out of your investment. Efficient asset tracking can help your organization save time, reduce costs, and improve overall productivity. So, try to choose the right type of tags, properly apply them, and follow best practices. This way, you can optimize your asset-tracking efforts and reap the benefits of accurate and real-time asset data.

Frequently Asked Questions on Asset Tracking

Q1) What are the key benefits of using asset tracking tags?

Asset tracking tags offer real-time visibility, preventing loss, improving inventory management, and streamlining logistics. They enhance operational efficiency, reduce costs, and contribute to overall business productivity.
Q2) What are the key benefits of using asset tracking tags?

Asset tracking tags offer real-time visibility, preventing loss, improving inventory management, and streamlining logistics. They enhance operational efficiency, reduce costs, and contribute to overall business productivity.
Q3) Can asset tracking tags be reused for different assets?

In many cases, asset tracking tags are reusable. However, compatibility and reprogramming capabilities may vary. It's essential to choose tags with features that support reuse if flexibility is a priority.

Disclaimer: The information presented here is for general information purposes only and true to best of our understanding. Users are requested to use any information as per their own understanding and knowledge. Before using any of the information, please refer to our Privacy Policy and Terms and Conditions.

  • Created on Dec 27, 2023
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