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8 Important tips to remember when implementing RFID technology

  • Akansha Sharma
  • Feb 29, 2024
  • RFID
8 Important tips to remember when implementing RFID technology

"While implementing RFID technology, assess your needs, estimate cost, train your staff, and don’t forget to choose the right RFID tags, Readers, and software system."

RFID, like most other technologies, is rapidly evolving and given the benefits it offers in comparison to barcodes, no wonder businesses like retail supply chain and logistics are at the forefront in implementing RFID for better on-floor visibility of assets and overall process automation. 

Implementing RFID technology is just the first step toward improving business operations. It is crucial to integrate the RFID system seamlessly into existing workflows and processes to realize its full potential. Choosing the appropriate RFID components along with the right type of tag, reader, and antenna is paramount for ensuring compatibility and effectiveness within the organization's operations. As an expert with RFID project experience for years, we, at EnCstore, can advise you on the best RFID tag and best RFID Reader for a specific business environment and application. You can simply fill out our ‘Contact Us’ form and get the best advice possible for your first RFID project. 

8 Important tips to remember when implementing RFID technology

While one needs to consider various factors while implementing the Radio Frequency Identification technology and a consultation with our team at EnCstore is the best way forward to have a better understanding of the technology and how to implement it, here are some quick important tips you can keep in mind:

Tip 1: Assess your business needs and your goals with RFID

Never start an RFID installation project without first defining your business goals. You should specify your intentions whether you're implementing RFID to satisfy your business's asset tracking requirements or the retailer's obligation. It helps in the formation of a framework that enables more informed decision-making. Setting defined objectives rooted in your business needs can keep your team concentrated on the most important tasks and help you isolate the primary goals from the secondary and tertiary objectives. 

An RFID system is used, for instance, in a manufacturing plant to improve raw material inventory management, have better visibility on the floor, and streamline production procedures. Reducing stockout conditions, increasing customer satisfaction, and streamlining inventory management are possible objectives in a retail setting. Knowing your needs before setting up an RFID system is crucial because these objectives require completely different setups.

Tip 2: Choose the Right RFID Tags

In the case of RFID technology or system, selecting the right tag, reader and software is important too.

There are three types of RFID tags. Since each type has benefits and drawbacks, it's important to select the one that best suits your company. The cost of each RFID tag depends upon their specific feature and uses cases.

1.Passive RFID Tags:  UHF Passive RFID tags are the most widely used because they come at a low cost and don’t support any power backup. To transfer data, they rely on the energy released by a reader. Passive tags are therefore only effective when placed a short distance, up to 15m, from the reader. 

2. Active RFID Tags: Active RFID tags are self-sufficient, they can track objects across extended distances, going up to 100m. They are perfect for large-scale logistics since they have a far longer data transmission range than passive tags. But compared to passive tags, active tags cost more and need more upkeep.

3. Semi-passive Tags: Semi-passive tags rely on the reader's energy for communication, but they have a battery to power their circuitry. They are an excellent balance for various applications because they are less expensive than active tags and give a longer range than passive tags.

8 Important tips to remember when implementing RFID technology

Tip 3: Select the Appropriate RFID Readers

The equipment that scans and reads the data encoded in the RFID tags is called an RFID reader. The range you require, the frequency of the tags, and the surrounding conditions will all influence the kind of reader you select. Let’s look into the types of readers:

1. Fixed RFID Readers:  RFID Fixed Mount Readers are widely used to track the movement of items through the supply chain and keep an eye on inventory levels in manufacturing facilities, warehouses, and retail establishments. For tracking goods in a specified location, fixed readers work well. These are fixed gadgets that you can put on ceilings, walls, or other surfaces.

2. Handheld Readers: Handheld RFID Readers are mobile readers, frequently used to track assets across a wide area in the logistics and transportation industry. When field service and maintenance professionals need to keep track of the location and conditions of tools and equipment, handheld readers come in handy. Handheld readers are more flexible to use than fixed readers.

Tip 4: Focus on the Software Requirements

A platform or procedure of some kind is required by your company to handle all of the data captured by an RFID technology. All the data related to your supply chain and inventory management software, as well as your ERP (Enterprise Resource Planning) and WMS (Warehouse Management System), should be compatible with the software you select.

Therefore, find a software program that can produce reports and extract useful analytics. You can use your software to make better decisions about your assets if the reporting is better and provides deeper insights.

Software for inventory management, asset, tool, and equipment tracking, and supply chain tracking with auto-generated reports and insights are all included in our end-to-end RFID solutions that we provide at

Tip 5: Do a Cost Estimation on your RFID Implementation 

Before proceeding, one must calculate the costs of RFID system implementation. The cost estimates will differ depending on whether RFID is used to track valuable assets in a warehouse, a retail environment, or a healthcare facility. Each business will incur different costs due to distinct operational needs. As a result, estimating the total capital expenditure for RFID technology implementation will be critical. Most importantly, this will provide an outline of the investment's ROI.

Tip 6: Validate and test Your Software System

RFID performance varies between tags and devices, so thoroughly test and validate your system before deploying it. If you're applying to metal containers, curved surfaces, or certain types of packaging materials, you may need specialized tags designed to RFID tags to adhere to your surface type. To ensure that your proposed system produces the best results, test it in your environment or a simulated environment that replicates your RFID operating conditions. This will assist you in identifying any specialized requirements and selecting the appropriate tags and hardware configuration before embarking on a full-fledged implementation.

Tip 7: Train the staff 

Another important thing for businesses is to train the workers on all RFID features in addition to implementing RFID. They should be knowledgeable about it beyond the bare minimum. The essential project workers should also be more knowledgeable about the involved technology. The technology will be more efficient if people understand how it operates better. RFID technology cannot be successfully implemented without the input of various departments, such as manufacturing, supply chain, maintenance, sales, IT, and so on.

Tip 8: Check the accuracy and performance of your RFID

Even with RFID, errors might still happen, therefore constant development and optimization may be required if you want to achieve 100% accuracy. You need a procedure for keeping track, auditing, and logging your RFID results to accomplish this. You can assume results that are at or almost at 100 percent accuracy with adequate tuning and monitoring of system accuracy. Different tools and reports will show you how accurate your RFID scanning and tracking are and where you might need to align your RFID solution to get the outcomes you want.

In conclusion, implementing RFID technology offers numerous benefits to businesses, including improved efficiency, enhanced inventory management, and streamlined operations. However, to ensure successful integration and maximize the potential benefits, several important factors must be considered. From understanding the specific goals of the RFID implementation and selecting the right RFID tags and readers to choosing the appropriate software to manage RFID data, Cost estimation, and ROI analysis to justify the investment, you must think in advance for better results. Thorough testing, validation, and staff training are also critical to efficiently utilize the RFID technology. Finally, ongoing monitoring and performance evaluation are necessary to identify and address any issues and continuously improve the accuracy and effectiveness of the RFID system.

Disclaimer: The information presented here is for general information purposes only and true to best of our understanding. Users are requested to use any information as per their own understanding and knowledge. Before using any of the information, please refer to our Privacy Policy and Terms and Conditions.

  • Created on Jul 25, 2022

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